Turnaround I&E Planner / Coordinator

Turnaround & Projects Nederland, Texas

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Description

Position Summary
The TAR I/E Planner develops work packages for all Instrument and Electrical jobs. Packages will include all labor and material to complete the job. On work orders with I/E as the main craft, the TAR I/E Planner will oversee the coordination of the plan with other planners to keep the work order moving through the process. The work packages will include steps to perform the job in a safe, timely, and cost-effective manner. The TAR I/E Planner provides direction and technical expertise to develop work packages for planned outages, unplanned outages, and project work. Detailed, organized, and structured communication with outside vendors and internal departments is required. The TAR I/E Planner determines the level of support required from Purchasing, Logistics, Maintenance, Engineering, Safety, and Operations to develop, maintain, and complete work packages. Supports all work management processes.
 
The TAR I/E Planner is responsible for updates of equipment Bill of Materials (BOM) in the CMMS. Perform inventory level management, submitting requisitions (carts), add change orders, and determine order status as part of the planning process. Ability to read and communicate material specifications, drawings, and loop sheets. Have knowledge of sourcing on a broad scale with outside vendors.
 
Responsibilities
   
  • Conducts field walk downs to identify and document job requirements
  • Develop work packages for all I/E jobs for the effective execution of work by providing job scopes, job step sequence, labor and material requirements, skill requirements, specifying the necessary tools and equipment, external resources, and determining work order costs. Include spec sheets, vendor manuals, P&IDs, pictures, and isolation plans. Field walk all jobs. Verify material is onsite before the package is transmitted.
  • Identify permitting requirements and special isolation needs.
  • Create task lists for recurring jobs.
  • Create purchase requisitions (carts) for necessary materials, equipment or services and order material.
  • Continually improve the job plans by collaborating with Operations, Maintenance, Inspections and Engineers to 1) Maintain a spare parts inventory, 2) Build & Maintain Bill of Materials for area equipment, 3) Continually update task lists to ensure: necessary changes or improvements are incorporated, and efficiencies are captured per job feedback, 4) Obtaining and analyzing feedback from the work crew through the job feedback process and 5) Updating the task list.
  • Oversee coordination & execution of planned packages during the turnaround.
  • Supervise multiple companies over I/E disciplines. 
  • Review work scopes for changes which would result in triggering a Management of Change (MOC)
  • Assist in emergency or critical priority jobs by expediting materials and coordinating other crafts/resources and fulfilling any other activities (non-standard) assigned by the Supervisor.
  • Provide 1st level troubleshooting to develop job packages.
  • Track ordered material for arrival and notify planner when the job can be transmitted.
  • Perform material cost overrun investigations, cost management, and resolution to billing issues.
  • Complete action items and MOCs as required to finish jobs.
  • Always remain compliant with Computer Based Training and LMS Training requirements.
  • Assist with the procurement and expediting of deliverables and assist the purchasing group in sourcing materials.
  • Ensuring the material cost estimate is represented in the schedule by helping to identify tracked material items and bulks.
  • Progress company activities daily on the TAR Log.
  • Ensuring that any scope related change to the TAR Log is documented and approved through the FCO process.
  • Provide various reports as needed.
  • Always present a professional image to clients and vendors and maintain a positive reputation of the company.
  • Follow all relevant company policies and procedures.
  • Assist other Departments and other administrative personnel, as necessary.
Qualifications
Education, Experience, and/or Training 
  • High school diploma or equivalent, preferred.
  • Experience in the chemical or oil/energy industry preferred.
  • Minimum 5 years’ experience working in the skilled trade, required.
  • Minimum 3 years' experience in supervision, preferred.
  • Minimum 3 years’ experience in Turnaround planning, preferred.
  • Primavera knowledge
  • Scheduling knowledge preferred.
  • SAP knowledge, preferred.
Knowledge, Skills, and Abilities 
  • Strong Instrumentation / Electrical aptitude 
  • Have adequate craft knowledge and skill to accurately estimate labor hours, material requirements and skills needed to complete a job 
  • Knowledge and understands the turnaround processes and proper use of the work order system, planning and scheduling and storeroom processes 
  • Experience in planning for I/E craft with good field experience 
  • Previous Planning/Scheduling experience using SAP & CMMS is desired but not required. 
  • Strong organizational and effective time management skills. 
  • Flexibility in managing changing priorities and ability to work with minimum supervision. 
  • Must be willing and able to work in a strong team environment. 
  • Good communicator and effective at building and maintaining positive relationships. 
  • Production and Processing – Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods. 
  • Administration and Management – Knowledge of business and management principles involved in strategic planning, resource allocation, production methods, and coordination of people and resources. 
  • Negotiation – Bringing others together and trying to reconcile differences. 
  • Accounting – Knowledge of basic accounting principles and practices. 
  • Regulations – Knowledge of laws and any applicable agency rules. 
  • Computer skills – the ability to operate computerized accounting and spreadsheet programs, as well as working with e-mail at a highly proficient level. Experience with SAP preferred. 
  • Detail-oriented – minimizes errors and recognizes errors made by others.  
  • Teamwork – the position requires working well in a team environment, and able to work with a diverse group of people. 
  • Planning/organizing – the individual prioritizes and plans work activities and uses time efficiently.  
  • Time Management – Managing one's own time and the time of others.  
  • English Language – Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.  
  • Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.  
  • Speaking – Talking to others to convey information effectively.  
  • Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.  
  • Judgment and Decision Making – Considering the relative costs and benefits of potential actions to choose the most appropriate one. 
  • Dependability – the individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance. Available 24/7 as needed. 
  • Adaptability – the individual adapts to changes in the work environment, manages competing demands, and can deal with frequent change, delays, or unexpected events.  
  • Confidential – the position requires discretion because they frequently meet confidential material. 
Security Clearance Requirements 
  • Transportation Workers Identification Credential (TWIC)
Software
  • Outstanding proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook required 
  • Experience with SAP / CMMS required 
Physical 
  • The employee must be able to lift and/or move more than 20 pounds occasionally. 
  • Requires sitting, standing, and walking for extensive periods of time. 
  • Requires working under stressful conditions or working irregular hours.  
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 
  • Ability to work with a moderate noise level in the work environment is required.
  • Ability to effectively communicate through various means required.
Environmental  
  • Work is performed within an office environment, including office equipment – such as computers, telephones, and copiers. 
  • Requires field walks in and around industrial equipment areas. Climbing and field walks at heights required. 
  • Noise levels are typically moderate. 
Work Schedule 
  • Rotating 4/10 schedule Monday – Thursday & Tuesday - Friday between 6:00am – 4:30pm 
  • May work additional hours and days, including weekends and holidays as required. 
Travel 
  • Travel not anticipated in this role, up to 10% may be required.

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